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Grants Administrator - Job ID 42063

Job Opening


Deadline Until Filled
Sponsor The John & Mable Ringling Museum of Art
Location Sarasota , FL



The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit


• Works with Ringling Museum departments to create granting opportunities, writes and administers grants, and produces grant reports. Assists with developing institutional giving, corporate sponsorships, and grant funding strategies.

• Manages diverse portfolio of local, state, and national grant applications. Handles museum-wide grant writing and reporting functions including development and updating of annual grants calendar.

• Preparation and submission of letters of inquiry and intent, grant applications, sponsorship proposals, and acknowledgement letters.

• Monitors grant funding expenditures and associated activities. Ensures timely proposal submissions, approval process, and reporting. Works closely with Ringling Accounting Department and FSU Sponsored Research Administration as needed in the completion of proposal submissions and grant monitoring and reporting.

• Works with Development Department to coordinate grant requests to ensure there is no redundancy. Assists as needed with developing corporate sponsorships.

• Provides support and strategic guidance to Ringling departments in identifying needs, prioritizing requests, and developing proposals based on management's approval. Performs other duties as needed.


• Bachelor's degree and one year of experience related to the responsibilities of the position or a combination of a post-high school education and related experience equal to five years.

• Experienced communicator with skills in prioritizing, organizing, working independently, managing multiple projects successfully, and establishing and maintaining effective working relationships.

• Knowledge of and experience in interpreting federal, state, and private sources for contract and grant funds.

• Proficiency in Microsoft Excel and Word, Adobe Acrobat, and electronic data processing as it applies to fiscal and accounting activities.


• Advanced experience with Microsoft Office and grant search databases.

• Prior experience working with university grant writing and administration.

• Proficiency in CRM.

• Highly developed writing skills.

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at (941) 359-5700 ext. 2605 or

Anticipated Salary Range

Low to Mid $40's Florida State benefits available. For more information visit:

Pay Plan

This is an A&P (Administrative and Professional) position.

Soft Money Funded Position

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check, to include fingerprinting.

Open until filled

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:

How to Participate

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

You can view and apply for this job at:

This opportunity has been submitted by kaitlin foss. The listing of the opportunity does not imply endorsement by the Division of Cultural Affairs or the Department of State. Contact The John & Mable Ringling Museum of Art with questions or for more information.