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Desk Audits

Need Help Processing Your DLIS Audit?

Below are some helpful answers to common questions  

Be sure to use our Audit Checklist (PDF)

Where do I submit my audit documents? 

You can submit your audit documents on the DOS Grants website after you properly label them.

The Division’s reviewers will be able to access these documents through the grants website to complete your audit. 

If you have any questions about submitting your documents, please reach out to [email protected]

What documents are required for the audit?

We require documents that will verify that you are in compliance with your DLIS grant agreement, such as:

  • A list of all expenditures charged to the agreement under review, to date, as grant or matching funds.
    • All expenditures should identify the corresponding budget category as defined in the grant agreement or most recently-approved change request.
  • Documentation to support all expenditures charged to the agreement under review, to date.
    •  Detailed invoices, bank records, payroll registers, time sheets, and canceled checks.

You should mark or identify the documentation so it can be matched to the appropriate expenditure. 

You are encouraged to redact confidential information such as social security numbers and addresses as necessary while still leaving enough information to conduct our review.

Do I need to provide backup documentation? 

Backup documentation will only be needed if further verification of your records is required.

Which year is the audit for? 

The audit covers the current fiscal year. We are currently in FY2020-2021.

How do we know if we have been selected for this year’s audit? 

Our team will send you a preliminary email informing your organization of its selection.

Following the first grant payment, we will send a second message detailing what we need to complete your audit.

Organizations and projects are chosen at random.  

What is the deadline for the desk audit? 

We ask that you begin to upload the required documents for the desk audit after you receive the first grant payment.

All audits must be completed within the fiscal year they are conducted in.

Audit selections

See selections for: 

Contact us

Please contact [email protected] if you have any additional questions. 

imls180.for.panel.jpgMany of these resources and programs are funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services.

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