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What You Must Do

Grant Agreement

The Grant Agreement is the official contract between the Department of State and your organization.

The agreement details deadlines and other requirements that you must follow to receive grant funding.

Read it carefully before you sign.

Acknowledgement of federal support

When your organization issues statements, press releases, requests for proposals, bid solicitations and other documents describing your programs funded in whole or in part with federal money, you must clearly state all of these: 

  1. Percentage and dollar amount of the total costs of the program or project which will be financed with federal government money. 
  2. Percentage and dollar amount of the total costs of the project or program financed with state government money. 
  3. Percentage and dollar amount of the total costs of the project or program financed with local government money. 
  4. Percentage and dollar amount of the total costs of the program or project financed with other non-governmental money.  

This statement is made in addition to giving credit to LSTA and the Division (see next section). 

Read more about what data will help you complete your federal funding statement, including step-by-step instructions and example wording. 

Giving credit to LSTA and the Division 

Any announcements, information, press releases, publications, brochures, videos, web pages, etc. created as part of an LSTA project must include an acknowledgment that LSTA funds were used to create them. 

This public acknowledgement must include both the Institute of Museum and Library Services (IMLS) and the Division of Library and Information Services. 

This statement must be made in addition to the required acknowledgment of federal support referenced in the previous section.

Use the following text as an example:

“This project was funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida’s LSTA program is administered by the Department of State’s Division of Library and Information Services.”

Online products, publications and websites must link to the IMLS website and include the IMLS logo and/or the credit line or boilerplate language.

The Division's logo may be used on brochures and websites. You may also use IMLS logos for brochures and websites. The IMLS logos and directions for their use are in the IMLS Grantee Communications Kit.

Travel 

You must use the state reimbursement amounts for travel expenses, even if your local policies are different. 

This includes a mileage rate of 44.5 cents per mile, and meal rates of $6 for breakfast, $11 for lunch and $19 for dinner. 

Please read more about what travelers must do. 

Federal time tracking

When an organization receives an LSTA grant, it must track the amount of time its employees spend working on the federally funded project. 

Read more about hourly tracking, hours used as matching funds, employees who work part and full time on the project, and more.

Limited English proficiency

Title VI of the Civil Rights Act requires that all recipients of federal grants take reasonable steps to ensure meaningful access to the information, programs and services they provide. This includes access for limited-English-proficient persons. More information is available in this IMLS Guidance (PDF).

Audit

If your organization expended more than $750,000 from all federal sources during the fiscal year, you must perform an audit. 

Audits must be performed in accordance with 31 USC 7501-7 (PDF), Requirements for Single Audits and 2 CFR 2 Subpart F, Audit Requirements.

Audits must be submitted to the Department of State at the following address:

Office of Inspector General
Florida Department of State
R.A. Gray Building, Room 114A
500 South Bronough Street
Tallahassee, Florida 32399-0250

You should submit your audit within nine months of the close of your fiscal year.

Interest earned

Interest earned on grant funds must be returned to the state.

Make checks payable to Florida Department of State. Include the project number on your checks and mail them to:

Bureau of Library Development
Division of Library and Information Services
R.A. Gray Building, 2nd Floor North, MS #9D
500 South Bronough Street
Tallahassee, Florida 32399-0250

Unexpended grant funds

Any unexpended grant funds must be returned to the state after the end of the project period.

Make checks payable to Florida Department of State. Include the project number on your checks and mail them to:

Bureau of Library Development
Division of Library and Information Services
R.A. Gray Building, 2nd Floor North, MS #9D
500 South Bronough Street
Tallahassee, Florida 32399-0250

imls180.for.panel.jpgMany of these resources and programs are funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services.