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Small Matching Grants

Attention

Upcoming webinars have been scheduled for March 16 and April 7, 2016. For more information refer to the Upcoming Events in the News and Events section.

The 2018 Small Matching Grant Application Cycle will run from February 29, 2016 through April 29, 2016.

About Small Matching Grants

The Department of State, Division of historical Resources, provides state and federal funds for historic preservation. The purpose of this program is to provide funding to assist local, regional and state-wide efforts to preserve significant historic structures and archaeological sites, and promote knowledge and appreciation of the history of Florida. This program does not fund operational support for historic preservation organizations.

Small Matching grants are awarded annually to assist in: acquisition of historic properties or archaeological sites; restoration, rehabilitation, restoration, and structural analysis; stabilization of historic and archaeological properties; site specific planning for these activities; recordation of historic or archaeological properties threatened with damage or destruction; architectural and archaeological surveys which include recording the sites in the Florida Master Site File; acquisition of State Historical Markers; community education projects; management plans; nominations to the National Register of Historic Places; and start-up Main Street projects.

The Historic Preservation Grants Program utilizes an online grant application system. Grant applications are posted at apply.flheritage.com during announced grant solicitation periods. Applications from previous solicitation periods are available (for information only) at this site as well. Hard copy applications are available upon request.

Types of Projects

Types of historic preservation projects that can be funded include:
  • Acquisition of historical resources such as archaeological sites or historic properties or the moving of a historic building or structure that is under threat of demolition or destruction due to natural causes;
  • Development projects such as excavation of archaeological sites, building restoration and rehabilitation, stabilization of historic or archaeological properties, historic structure assessments, feasibility studies, and emergency repairs, among others;
  • Community Education projects aimed at increasing public understanding and awareness such as walking tour brochures, educational programs for school children, videos illustrating historic preservation principles, and educational apps related to history or historical structures or sites, among others;
  • Survey and Planning projects includes surveying for historic and archaeological sites, preparing ordinances, and creating preservation plans, among others;
  • Main Street Start-up projects are a one-time start-up grant to newly designated Florida Main Street communities pursuant to Chapter 1A-36, F.A.C.;
  • Historical Marker projects entail the acquisition of state Historical Markers for which texts have been approved by the State Historical Marker Council;
  • Nominations to the National Register of Historic Places; and
  • Special Statewide Projects

Eligibility

State agencies including universities, cities, counties, units of local government, and not-for-profit organizations.

Review Process

Small Matching grant applications will be evaluated in the fall on a competitive basis by Grant Review Panels appointed by the Secretary of State. The applications are evaluated on historic significance, endangerment, appropriateness of the preservation treatment proposed, administrative capability of the organization, adequacy of technical and financial resources, educational potential, economic benefits, and public good resulting from the project. 

Grant Award / Requirements for Match

Small Matching grants provide assistance up to $50,000. The grantee is required to provide a matching share equal to the grant award in any combination of in-kind services, volunteer labor, donated materials and travel, plus cash-on-hand which must constitute a minimum of 25% of the total match.

REDI designated communities and CLG organizations in good standing are eligible for waiver or reduction of match (please see below).

Rural Economic Development Initiative (REDI)

Under the REDI initiative, certain rural or economically distressed counties or communities are designated as REDI qualified pursuant to Section 288.0656, Florida Statutes. This qualification permits a waiver of match for REDI applicants.

Information about counties and communities eligible for financial match waivers may be found on the Florida Department of Economic Opportunity's REDI webpage.

If your county or community is REDI designated and you would like to request a waiver of match, please check the appropriate box on the grant application. Please note that the waiver of match is not available for Historical Marker grants.

Certified Local Governments

The Certified Local Government (CLG) program links three levels of government-federal, state and local-into a preservation partnership for the identification, evaluation and protection of historic properties. Designation as a certified local government makes historic preservation a public policy through passage of a historic preservation ordinance which establishes a historic preservation board to develop and oversee the functions of its historic preservation program.

CLGs in good standing qualify for a waiver of match.

Florida's Certified Local Governments are eligible to apply for federally funded Small Matching grants to assist their preservation projects. Funding is available, through the National Park Service, for projects such as surveys to identify and evaluate significant historic properties and nominations to the National Register of Historic Places.

Florida's Certified Local Governments are eligible to apply for state funded Small Matching grants to assist their preservation projects. Funding is available for projects such as surveys to identify and evaluate significant historic properties; nominations to the National Register of Historic Places; historic markers; preservation education materials such as booklets, brochures, slide or video programs (i.e., community education); and local historic preservation plans.

If you are applying as a CLG your organization must be certified by the National Park Service prior to submitting a grant application.

Small Matching Grant Application Information

The Small Matching Grant application will be available for completion once the grant cycle opens. It is important for the applicant to review the following documents and to follow the instructions precisely as to how to complete the application and how to label the attachments.
Application Form

Information and Documents for Current Grantees

Managing your grant
Progress Report
Grant Funds Expenditure Log
Schedule of Contract Values
Contract Amendment Form
Single Audit Act
When a project is completed, the Grant Recipient is required is fill out the following document.
Preservation Agreement
Documents for Survey Projects
Division of Historical Resources Recommended Time Sheets
Photographic Guidelines
All development projects are required to provide photographic documentation of the restoration activity.
Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation (36 C.F.R. 68)
State of Florida Archaeological Reports Standards and Guidelines
Electronic Payments
You can choose to use electronic funds transfer (EFT) to receive your grant payments.
  • If EFT has already been set up with the Department of Financial Services (DFS) for your organization, you do not need to submit another form.
  • To download this form visit the Direct Deposit sign-up on the DFS website.

Substitute W9 Form
  • If you already have a current active Substitute Form W9, you can print out a copy of the form by going to the DFS website. Sign in using your user ID and your password to obtain a copy of your Substitute Form W9. Provide a copy of the Substitute Form W9 to DHR with your executed Grant Award Agreement.
  • If you have not completed a Substitute Form W9, go to the DFS website and fill out a Substitute Form W9. Provide a copy of the Substitute Form W9 to DHR with your executed Grant Award Agreement.

Minimum Wage for determining in-kind volunteer match
For state projects as of January 1, 2015 the Florida's minimum wage is now $8.05 an hour.

For Certified Local Government projects the federal minimum wage is used. The federal minimum wage is $7.25 an hour.

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