Small Matching Grants
The 2018 Small Matching Grant Application Cycle is scheduled to open on February 29, 2016.
The 2017 Small Matching Grant application period is now closed and ranking is complete.
- List of all 2017 Small Matching Grant applications received (.pdf)
- Staff reports: September review and ranking meeting (.pdf)
- Final Ranking for Small Matching Grants (.pdf)
About Small Matching Grants
Small Matching grants are awarded annually for the rehabilitation and restoration of historic structures, architectural and archaeological surveys which include the recording of the sites in the Florida Master Site File, State Historical Markers, community education projects, and National Register nominations.
To assist in the identification, excavation, protection, and rehabilitation of historic and archaeological sites in Florida; to provide public information about these important resources; and to encourage historic preservation in smaller cities through the Florida Main Street program.
Types of Projects
Types of historic preservation projects that can be funded include:
- Acquisition and Development projects
(including excavation of archaeological sites and building rehabilitation, stabilization or planning for such activities)
- Protection and Education activities
(including surveying for historic and archaeological sites, and preparing ordinances or preservation plans)
- Community Education projects
(such as walking tour brochures,educational programs for school children and videos illustrating historic preservation principles)
- National Register Nominations
- Historical Markers
- Special Statewide Projects
State agencies including universities, cities, counties, units of local government, and not-for-profit organizations.
The next grant cycle is scheduled to open on February 29. The application will be available at that date. For more information see below under Small Matching Application Information.
Small Matching grant applications will be evaluated in the fall on a competitive basis by Grant Review Panels appointed by the Secretary of State. The applications are evaluated on historic significance, endangerment, appropriateness of the preservation treatment proposed, administrative capability of the organization, adequacy of technical and financial resources, educational potential, economic benefits, and public good resulting from the project.
Grant Award / Requirements for Match
Small Matching grants provide assistance up to $50,000. The grantee is required to provide a matching share equal to the grant award in any combination of in-kind services, volunteer labor, donated materials and travel, plus cash-on-hand which must constitute a minimum of 25% of the total match.
Rural Economic Development Initiative (REDI)
Under the REDI initiative, certain rural or economically distressed counties or communities are designated as REDI qualified pursuant to Section 288.0656, Florida Statutes. This qualification permits a waiver of match for REDI applicants.
Information about counties and communities eligible for financial match waivers may be found on the Florida Department of Economic Opportunity's REDI webpage.
If your county or community is REDI designated and you would like to request a waiver of match, please check the appropriate box on the grant application. Please note that the waiver of match is not available for Historical Marker grants.
Certified Local Governments
The Certified Local Government (CLG) program links three levels of government-federal, state and local-into a preservation partnership for the identification, evaluation and protection of historic properties. Designation as a certified local government makes historic preservation a public policy through passage of a historic preservation ordinance which establishes a historic preservation board to develop and oversee the functions of its historic preservation program.
Florida's Certified Local Governments are eligible to apply for federally funded Small Matching grants to assist their preservation projects. Funding is available, through the National Park Service, for projects such as surveys to identify and evaluate significant historic properties; nominations to the National Register of Historic Places; preservation education materials such as booklets, brochures, slide or video programs; and local historic preservation plans. Applicants must be certified by the National Park Service prior to submitting a grant application.
Small Matching Grant Application Information
The Small Matching Grant application will be available for completion once the grant cycle opens. It is important for the applicant to review the following documents and to follow the instructions precisely as to how to complete the application and how to label the attachments.
- Small Matching Grants Guidelines
- 2017 Small Matching Grant Cycle Solicitation Notice
- Dropbox Guidelines for Submitting Required Grant Application Attachments
- How to Fill Out a Grant Application (pdf)
Example of Application
Below is an example of a Small Matching Application.
Information and Documents for Current Grantees
Grant Funds Expenditure Log
Schedule of Contract Values
Contract Amendment Form
Single Audit Act
When a project is completed, the Grant Recipient is required is fill out the following document.
Documents for Survey Projects
Information for Project Identification Signs
Division of Historical Resources Recommended Time Sheets
All development projects are required to provide photographic documentation of the restoration activity.
Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation (36 C.F.R. 68)
- Professional Qualification Standards (48 FR 44716, September 29, 1983)
- Standards and Guidelines for Archeology and Historic Preservation (as amended and annotated by the National Park Service)
- Standards for the Treatment of Historic Properties, 1995
State of Florida Archaeological Reports Standards and Guidelines
You can choose to use electronic funds transfer (EFT) to receive your grant payments.
- If EFT has already been set up with the Department of Financial Services (DFS) for your organization, you do not need to submit another form.
- To download this form visit the Direct Deposit sign-up on the DFS website.
- If you already have a current active Substitute Form W9, you can print out a copy of the form by going to the DFS website. Sign in using you user ID and you password. A copy of your Substitute Form W9 should come up, print a copy. Provide a printed copy of the Substitute Form W9 to DHR with you executed Grant Award Agreement.
- If you have not completed a Substitute Form W9, go to the DFS website and fill out a Substitute Form W9 and once completed send us a copy of the Substitute Form W9.
Minimum Wage for determining in-kind volunteer match.
For state projects as of January 1, 2015 the Florida's minimum wage is now $8.05 an hour.
For Certified Local Government projects the federal minimum wage is used. The federal minimum wage is $7.25 an hour.