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Small Matching Grants

About Small Matching Grants

The Department of State, Division of Historical Resources, provides state and federal funds for historic preservation. The purpose of this program is to provide funding, in the form of grants, to assist local, regional and state-wide efforts to preserve significant historic and archaeological resources and to promote knowledge and appreciation of the history of Florida. This program provides historic preservation grants on a competitive basis. The program does not fund operational support for historic preservation organizations. The Legislature determines the amount appropriated annually for the program and funding for all eligible applications is not guaranteed. The Small Matching Guidelines specify program policies and procedures. 

The Historic Preservation Grants Program utilizes an online grant system via which prospective applicants submit their applications. Applications from previous solicitation periods are also available upon request (for viewing only).

Applicant Eligibility

Public entities such as counties or municipalities, school districts, state colleges or universities, agencies of state government and non-profit organizations are eligible Applicant Organizations.  

Project Types

Types of historic preservation projects that can be funded include:
  • Survey projects that identify, document and evaluate historic or archaeological resources within historic or archaeological districts or areas being investigated for the potential of becoming historic districts or zones or updating previous surveys (awards up to $50,000); 
  • Planning projects to prepare historic structures report, condition assessment, architectural drawings, predictive modeling, preparation of preservation or management plans, design or preservation guidelines and such, necessary to guide the long term preservation of a historic resource or historic district (awards up to $50,000);
  • National Register Nomination projects that prepare a nomination to the National Register of Historic Places for an individual Historic Property, a nomination for a historic or archaeological district or a thematic or multiple resource group nomination (awards up to $50,000);
  • Education and Publication projects aimed at increasing public understanding and awareness of the importance of historical and archaeological resources and their preservation, either in general or for specific sites, properties or collections. This may include proposals such as walking tours brochures, education material for school children, interpretive signage, videos illustrating historic preservation principles and educational apps related to the history of Florida’s historical and archaeological resources (awards up to $50,000);
  • Main Street projects, including a one-time, competitive start-up grant to newly designated Florida Main Street communities pursuant to Chapter 1A-36, F.A.C. (awards $25,000), and a one-time competitive re-start grant for Florida Main Street communities that have been inactive for more than ten years and meet the requirements of Chapter 1A-36, F.A.C., to return to active program status (awards $20,000). Main Street start-up and re-start grants can be used to cover salaries of Executive Director, consultants or other key personnel that will aid the program in its inception and/or to identify and establish priorities, projects and planning;
  • Historical Marker projects to assist eligible applicants with the acquisition of state Historical Markers for which texts (monolingual or bilingual) have been approved by the State Historical Marker Council prior to applying for the grant. The historic marker shall not be purchased until the grant is awarded and the Grant Award Agreement is executed (awards up to $950 for single-sided markers and up to $1,100 for double sided markers); and
  • Statewide Special projects, which address one or more statewide historic preservation needs identified by the Division. Applications for these projects are solicited by the Division within the regular grant cycle announcement.

Review Process

Applications are evaluated on a competitive basis by a Grant Review Panel appointed by the Secretary of State. The criteria for evaluation includes: historic significance, endangerment, appropriateness of the proposed project, administrative capability of the organization, adequacy of technical and financial resources, compatibility with statewide historic preservation priorities, educational potential, economic benefits and public good resulting from the project. 

Grant Award and Match

Small Matching grants provide a maximum grant award of $50,000 depending on project type. There is no minimum request amount. An Applicant Organization is required to provide a 1:1 match except as specified in the Small Matching Guidelines. Twenty-five percent of the required match must be cash-on-hand at the time of application. All match must be accounted for during the grant period.

Small Matching Application Information

When applying for a grant from the Division of Historical Resources the following information should prove useful.
  • Small Matching Solicitation Notice (pdf)
  • Small Matching Grants Guidelines (pdf)
  • Sample of the application click here.
  • PDF version of the How To Apply webinar is available on the right hand side of this page. Registration for scheduled webinars can be found on the Division's Upcoming Events page.
  • Substitute W9 form will be requested with all applications. Print out a copy of the form by going to the DFS website and attach that form to the Support Materials section of your application.
  • A DUNS number will also be requested at the time of application. This can be obtained here.

All applications must be completed and submitted via the online grant system by the application deadline. To access the DOS grants system click here

Information and Documents for Current Grantees

Managing your grant
Progress Report
  • Progress Report Form (doc) for projects awarded prior to July 1, 2018. Projects awarded after July 1, 2018 must submit via the DOSGrants system.
Photograph Submission Guidelines
Photographs are requested not only at the time of application, but also to evidence the progress and completion of all funded projects. All projects must adhere to the specifications stipulated in the guidelines.
  • Photographic Guidelines (pdf) Projects awarded after July 1, 2018 must submit via the DOSGrants system. All other projects prior to July 1, 2018 may continue submitting photographs as usual.
Division of Historical Resources Recommended Time Sheets
The following documents should be utilized to document any volunteer, in-kind, or grant worked hours related to your project for which there is no alternate official record. Completed time sheets should be submitted with any payment request which cites these services.
Grant Funds Expenditure Log
Payment Request Form
  • Payment Request Form (dotx) for projects awarded prior to July 1, 2018. Projects awarded after July 1, 2018 must submit via the DOSGrants system.
Schedule of Contract Values
Contract Amendment Form
Single Audit Act
When a project is completed, the Grant Recipient is required to fill out the following document.
Preservation Agreement
Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation (36 C.F.R. 68)
State of Florida Archaeological Reports Standards and Guidelines
Electronic Payments
You can choose to use electronic funds transfer (EFT) to receive your grant payments.
  • If EFT has already been set up with the Department of Financial Services (DFS) for your organization, you do not need to submit another form.
  • To download this form visit the Direct Deposit sign-up on the DFS website.

Minimum Wage for determining in-kind volunteer match
To calculate the value of volunteer services, use the federal minimum wage of $7.25 an hour.

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