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General Records Schedules

General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. 

Examples include personnel, accounting and general administration. 

Not all individual records are covered by these General Records Schedules. Please contact your Records Management Liaison Officer for more information.

Schedule NumberAgencyLast RevisedPDFExcel
GS1-SL State and Local Government Agencies  2013  426KB  355KB
GS2 Law Enforcement, Correctional Facilities and District Medical Examiners  2010  267KB  224KB
GS3 Election Records  2012  632KB  138KB
GS4 Public Health Care Facilities and Providers  2007  89KB  
GS5 Public Universities and Colleges  2012  69KB  62KB
GS6 Building Departments  See GS1-SL    
GS7 Public Schools Pre-K-12 and Adult and Career Education  2012  105KB  110KB
GS8 Fire Department Records  1999  50KB  
GS9 State Attorneys  2004  26KB  
GS10 Public Defenders' Records


Dec 2013 

GS11 Clerks of Court Records  2010  121KB  55KB
GS12 Property Appraisers  2013  115KB  64KB
GS13 Tax Collectors  2010  147KB  75KB
GS14 Public Utilities  2002  128KB  
GS15 Public Libraries  2003  39KB  

imls180.for.panel.jpgMany of these resources and programs are funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services.